How To make Sure If Your Safety Program Personnel Is Properly Trained?

How to make sure your safety personnel are properly trained to run your safety program? This is been an age-old question that most companies have asked themselves at least once or twice throughout the years. Should you send them for all OH&S training in university, or do you send them for the training that certifying partners offer.

I guess it's really up to you as the manager to determine what training is required. In my opinion all health and safety personnel should have the minimum training that the certifying partners offer, but the more training acquired the better they will be able to adapt to certain situations as they arise. For example the more knowledge you have on the occupational health and safety codes the better you will be able to protect your company against violating those codes.

The Alberta construction safety association has many different courses that would give you a little bit of training in those areas, or a lot of training depending on what your company does. En-form also has a great deal of training programs that would assist most companies in training their safety personnel for the oil patch type of work.

One thing I would recommend for sure is to choose somebody for your health and safety program that you believe will stay with the company for a number of years. One of the biggest problems with safety personnel is that once they get all the training required, larger companies offer them more stable and rewarding positions that they simply can't refuse. Some companies have policies which state that if you leave the company within one year of receiving the training that you have to pay the training costs back. The easiest way to avoid these pitfalls is to appoint a workplace health and safety officer that you believe will stay with the company for at least three years. Choose a salary for the individual that is within the industry standards and carry-on.

As an owner of a business you should make it a point to take the auditing course through your certifying partner so that you can supervise your safety personnel and know they're doing their jobs correctly. As a safety consultant I have received many phone calls from managers and owners for the matter if their safety personnel quits the job, it can be the worst situation. In one case the safety person never actually did anything for almost 9 months. This is horribly frustrating for any manager or owner to realize they've been duped like this. Also if you do take the training then you will be able to provide guidance to your auditor on those important issues that touch both management and worker.

Services Offered By Safety Management System

At Safety Services Company- Alberta, we inspect to make sure the company is in  compliant with their accident and incident investigations. We would expect to see corrective actions assigned to an individual with a target date set and then a manager signature when the task is completed and inspected by the manager.

One of the most important thing in a safety program is actually inspections. Work site inspections by supervisors and formal project inspections by senior management are a good tool to ensure that compliance is being met. Again we would expect to see the deficiencies identified and corrective actions suggested by naming the individuals responsible and setting a target date for completion.

One of the last things we look at is the actual health and safety statistics which your company keeps. You would be really surprised to find that most companies fail at keeping statistics. They will be able to tell you how many hours a worker worked and how many overtime hours they worked but, they would not be able to tell you how many first aid incidents they had last January or how many man-hours were lost due to minor incidents or injuries and what was the cause for most of those incidents and injuries. These stats help your safety person try to get ahead of trends. If for example, you realize by looking at your stats that you have a lot of injuries, just before winter, then in September your safety person will talk about these injuries in safety meetings in attempt to educate the workers to reduce the injuries to a lower amount. If you don’t catch the trend then you miss the boat as far as preventing injuries is concerned. Safety program is designed to help the safety person know the trend and avoid injuries.

When evaluating your safety program is finished, we will give you a detailed list of the good things that are in your program that you should keep up and also a list of things that need improvement. we will even give you suggestions on how you can make those improvements or if you would like we can fix the problems for you at a reasonable cost.

Prerequisites to Improve Workplace Safety

As a business owner it is your responsibility to take care of health and safety of people in the workplace. This will help your employees to constantly improve their productivity and efficiently operate your business. Due to unsafe practices at workplace, there are many incidents that take place and that usually happens because staff is not every well trained to use machinery properly and the basic equipment. In order to maintain workplace safety, it is vital to carefully follow occupational health and safety measures to reduce the accidents at workplace. Following are some issues that you should really take of in order to improve workplace safety. 

• Workplace safety is of utmost importance and some of the most common issues that employees face at workplace include harmful substances, manual handling and problems with different types of machinery.

• To improve workplace safety, it is essential to give clear instructions to your team members to ensure they know the right way to do the job. No matter what task you assign them, make sure you always mention safety instructions required for the job.

• There are small things that one should take care of to increase workplace safety such as wet or slippery floors, properly lit parking space, etc. Also you need to make sure that all machinery works in a proper order so that it doesn’t cause any harm to anyone.

• Physical injuries are one of the most common incidents that take place in offices. Some of the most common injuries include cuts, falls or different kind of trips.

With the use of increasing technology and occupational workplace safety methods, you can improve the safety of your work premises. There are many simple and cost effective ways of implementing workplace safety measures in your business. You can easily engage your workers in safe work practices with the help of safety and auditing services. Safety and auditing services include building manuals for your business that includes codes of practice, safe work procedures that will also help you to obtain a Cor or Se-Cor safety program. In a working environment, make sure your safety procedures are interactive so that the training sessions are quick, interesting and significant to the staff. You can always process workplace safety programs as mini marketing campaign that will not only improve the performance, but it will also provide better communication and amity in the workplace.

The Role of Occupational Health and Safety Program

Occupational health and safety program is the one that deals with managing the safety of workers in an organization. Safety of people at work is considered to be one of the essential parts of the workplace environment. It is a moral responsibility of every employer to safeguard not only their employees but also the visitors.

Therefore, it is important that (occupational health and safety)OHS training programs are followed and implemented vigorously at workplace in order to increase the efficiency of the business. Following are the basics of occupational health and Safety that are the legal responsibility of everybody in an organization.

Health and Safety Management Systems - These systems are used by organizations to carefully manage OHS. It’s an all- inclusive business detailed processes focused on managing safety risks. The program includes – policy developments, planning and implementation arrangements, organizational development programs, managing and reviewing performance arrangements and auditing on regular basis.

Measuring performance – Supervision is important in order to measure performance and obtain feedback on programs have been implemented. Measuring OHS performance and checking the effectiveness of the management procedures on regular basis will help you improve constantly.

Resources – Resources of each organization are different and will depend on what works best for them. Regardless of the fact that in which business you are, it is vital to carefully manage your time, people and financial resources for improved health and safety management system.

Responsibility – Following the effective health and safety policies at work will boost the confidence of your employees and decrease occupational accidents and illnesses. It is the responsibility of higher management to actively participate and follow all the policies and support the safety of their employees.

All of the above mentioned factors are very important to follow in business premises to get the best outcome. Having an open discussion about all the implemented policies between the parties will help to make the process more effective. Like any other business program, the participation of company leaders is apparent in health and safety programs.

Occupational Health and Safety- Ensure safety of your Employees

Employee and workplace safety services are usually overlooked by businesses. It is vital for your business premises to follow good health and safety plans that will help to reduce occupational risks. The safety requirements becomes even more vital if the employees are working at construction site, fishing sites or in mining industry. Setting up proper safety program will not only improve the revenues but it will also boost the confidence of employees and you will witness enhanced company safety records. The demand of safety service companies is on a rise as companies are now looking for occupational heath and safety services in order to improve the quality and performance of people at work place. Usually companies offer compensation to their employers when it comes to work related accidents, injuries and so on but that is not enough. It is of utmost importance to create a healthy working environment by implementing safety measures.

Even if you start implementing occupational health and safety (OHS) systems, there are chances that the employers might still face legal obligations coming up from OHS related claims. But this also proves that the employers aim to foster a healthy and safe working environment for the employees. In an effort to ensure constantly progressed health and safety at work, it is important for an organization to utilize the tried, tested and scientifically proven services of OHS Alberta. These organizations have well trained staff and team of professional that work within the designed course of action.

Utilizing health services is considered to be a much better solution when it comes to the piled up cost of the employee illness and hazards at work. The pressure of insurance companies on these agencies to reduce pay-outs and liabilities has given a rise to occupational health professional services. As a result, now you can have steady services whenever you need it to handle work-place issues. Following areas are covered under office safety and auditing services.

• Medical Services- These services are used in cases where employee is unable to work due to illness or other health conditions. In such cases, it is always advised to have a physician or specialist who can consult them.

• Legal Services- These services are used to fulfill the existing labor laws, safety laws and compensation laws. Skilled professionals ensure that all the proceedings are carefully handled and the management is aware of the new developments in the field.

• Education- These services play an important role in creating knowledge and awareness about occupational health and safety in the working premises. It really helps in broadening the horizon by holding awareness workshops, safety drills and ascertaining that plenty of diet, exercise and fitness regimes are introduced giving health benefits to everyone.

With all the above mentioned points, it is proved that having efficient heath and safety services are imperative in order to reduce the accidents at workplace. It is very important for you to have a clear plan that is focused to prevent the damage or to be kept to a minimum. These services are very helpful for people who are in experienced or young worker, as they are the one who are most likely to have accidents.

Workplace Health and Safety Procedures

Almost all of us realize by now that whatever you do in business, it affects all workers, customers, friends and family. A safety program is an effective way of reducing the risks to our workers. Safety program assigns responsibilities to everyone in the company. The owner has responsibilities, supervisors have responsibilities, workers have responsibilities, and subcontractors have responsibilities and yes even visitor’s have responsibilities.

It is easier for all the risks to be managed by distributing the responsibilities among employees than one person trying to do everything. To make a simple comparison, it is easier to lift a great weight when you have 10 friends helping you than if you were to try to do it alone.

It is the responsibility of everyone to ensure workplace health and safety. It’s the company’s responsibility to make sure that all the safety procedures are in place and the safety guidelines are being followed by everyone.

In many cases you can not work for the big companies without having a cor safety program from one of the certifying partners. In order to be a prime contractor for a government job you must have a recognized health and safety program.

So why is it that this safety program is such a big deal? Well it has everything to do with statistics. Workers Compensation Board (WCB) agencies have always kept stats on each and every industry as far as accidents and injuries and man days lost to injuries and you name it they keep statistics on it. They started keeping stats within industries for companies that have a cor safety program and companies that don’t have a cor-program.

Well the results are astounding and almost unbelievable at first glance. They saw a trend immediately and started tracking the trend. It seems that companies that have a cor program represented about 63% or the industry yet when it came to serious accidents and lost time accidents they represented only 32% of the accidents.

You ask? Why is that I wonder. Simply put the companies that have cor programs investigate all accidents, and close calls and put corrective actions in place so it can’t or won’t happen again. You can learn a lot from a close call or near miss. If you put a system in place so the close call won’t happen again it will prevent a future accident from happening. A close call is a warning if you will and if you listen to that warning and put systems in place to prevent them in the future then you have prevented accidents. With the companies that don’t have a cor program in place, they don’t investigate these and eventually they turn into an accident of a serious nature.

Quite often safety procedures are developed from a close call or near miss or even a minor accident. Then we develop a system to prevent it from happening again. It is all part of the safety management system known as a cor safety program.

How to prepare for a Safety Program Audit?

Alberta Safety and Auditing Service provides you with the key to prepare for an audit on your safety program. The first thing you should do is, find a copy of the audit that will be used to evaluate your safety program. Go through the audit line by line and place a check mark in pencil or an 'x' if you currently do not do what is asked. Go through the audit and make check marks or 'x’ by each question.

If you do not understand what does a question mean or you do not know what exactly need to be done about a particular audit line then, place a question mark '?' besides it instead of a check mark or an 'x'.

Once you have gone through the complete document you now know what you need to do and where to start from. Proceed with the 'x' first of all. If you are in trouble because you are not doing something that is mentioned in your safety programs it is better you find the error yourself than someone else points you for that. It will be better if you discover that your workers need specialized training for an activity and start training the workers right away, than waiting for the audit and then working upon it.

When you address errors or omissions in your safety program, always document the new procedures in your corrective action log. In many cases when auditors see that you have identified an item and it is listed in corrective action log with a competent worker assigned to do the corrections, they will not identify it as an error. In fact in some cases they actually give you points for identifying the error and doing a corrective action for it. I know it sounds unbelievable that you could have an error and get more marks for it than if you had it right in the first place. The audit system is also a measure of how you correct things in your program as you go along.

Once you have completed all the corrections of the omissions and errors in your cor safety program, you move towards the check marks. You carefully gather documentation for each question and put it in a temp folder and make file for each question. This way you know that you have the proper documentation for each question in the audit. You will of course have all the new documentation from the 'x' questions you answered earlier. One of those blue box temp file folder boxes usually works great for this practice.

I don’t want an auditor snooping through my files per say so that is why I create the temp folders. I might add that you don’t have to do it this way but if you don’t make sure someone from your company is on standby so they can retrieve the files and folders that the auditor will ask.

Now you have answered all the questions you know, now start with the ones that you have a question mark beside. You can search the terms over the Internet and find out more about what they mean. Don’t get mistaken by the facts about things your company do not do. That means it’s not applicable and it does not mean that the question will be marked wrong. Many times you can actually call the auditor himself or herself and ask them the question. This way you will be sure to have the proper documentation that they will be expecting. Audits are not like big tests. They will usually share what their expectations are.

If you find that you just don’t understand any of the stuff on the audit sheet or don’t have any of the stuff they seem to need, you can hire a safety service company like myself to come in for about a week and help you prepare for your audit. In some cases where the audit is being done by one of your big clients it is not a bad idea to seek professional help in preparation. You don’t want to look bad and may be loosing a major client over an audit.

New Policies For Workplace Health & Safety

Alberta Safety and Auditing Service is providing safety services with the latest techniques which meet the Small Employer Certificate of Recognition(SECOR) Standards. One of the new policies that the certifying partners are asking for is, a safety meeting policy. They want you to commit as management, to having a safety meeting at least once a month. I’m not talking about a tool box meeting or a pre-job meeting as these are held usually daily or at least weekly on the construction sites. I am talking of formal safety meeting where everyone’s required to attend and it would take approximately one to two hours to complete.

The minimal requirements for the minutes of a safety meeting would be; name of the chairperson, policy time and location of the safety meeting, name of the person taking the minutes. You must discuss all the previous incidents, accidents, and close calls that happened between the last meeting and this meeting. Now you open the floor to all the workers and invite their participation in the safety meeting by asking them if they have anything to add. It helps if you go around before the safety meeting and encourage people to talk about things that are happening in their work areas. Usually, when one person talks about something the ice is broken and everyone will chip in with their opinions on the subject. It is very important not to let this get off-topic so basically channel the non-safety related questions until coffee break or other such time.

You would also list any actions to be taken as a result of incident or accident investigations, these corrective actions would be assigned to a specific individual with a target date set. Sometimes you may even set up a committee to investigate or to research how it is done in other places and get better ideas on how you can complete the task in your company. These are all mentioned in the minutes as well. Finally everyone must sign the sheet to prove attendance. Those who are not in attendance will be given a copy of these minutes so that they will know what was discussed at the meeting. Only those who are excused from the safety meeting for prior work-related commitments or other things such as, vacation that was previously scheduled will be allowed to miss the meeting. Other people who miss the safety meeting without permission will find themselves with disciplinary action.

Safety meeting should be put on the health and safety board until the time of the next meeting and then it should be filed in the folder of safety meetings. Workplace wealth & safety must be the priority for all organizations in todays date.

Safety Program Evaluations

At Alberta Safety and Auditing Service, the job we perform is to evaluate existing health and safety programs. When we evaluate a safety program, we literally take it apart and look at all the intricate parts and working of the program.We make sure there are correct amount of policies, a mission statement, assignments and responsibilities for workers, managers, supervisors, and senior managers. We also make sure that, if they use subcontractors they are listed in the assignment of responsibilities as well. Next, we make sure they meet all the current Occupational Health & Safety guidelines and codes for the type of industry they are working in. For instance, if they deal with any chemicals or dangerous substances listed in schedule 1 of the occupational health and safety(OH & S) regulations they would need a code of practice for each of the substances they deal with.

A code of practice is specifically designed for your company, depending upon how the workers are going to deal safely with the dangerous chemicals. It even describes the acceptable Personal protective equipments (PPE) that will be worn including model numbers and unit numbers of the PPE. It will give very detailed instructions on how to deal with the dangerous chemicals including LEL’s and UEL’s (lower and upper flammability limit) and describing whether it is heavier than air or lighter than air.

After we check to see if any codes of practice are missing or needed we move on to the next section. All safety programs need a good preventative maintenance program. You need to prove that you are looking after all your equipments according to the manufacturer’s specifications. If for example, while taking care of your vehicle, you would be required to change the oil and inspect everything at least every 5000 km as per manufacturer specifications. This is also known as the owner’s manual. If you do not have an owner’s manual for a piece of equipment, you can get one from a dealer or the manufacturer. You may have to spend a little bit of money to get it but, it will tell you how and when to do regular maintenance and what to inspect while doing it. Safety program evaluations will ensure safety of your employees and thus better performance.